Marine Documentation Specialist
Location: Houston, TX
Job Type: Contract To Hire
Company: Openwork
Salary: 0
Category: Office / Administrative
Job Description Apply Now
Openwork Company is actively seeking a dedicated Marine Documentation Specialist to join our dynamic team. This full-time role is based in Houston, TX, and focuses on preparing, managing, and maintaining crucial marine documentation with additional responsibilities in office administration and front desk support. As a Marine Documentation Specialist, you will play a pivotal role in ensuring that all marine service reports, certificates, and records are accurate, compliant, and efficiently organized. Your expertise will help streamline office processes and contribute to the smooth operation of our marine department.
The Marine Documentation Specialist position offers a unique blend of administrative and customer service duties, making it an ideal opportunity for individuals who excel in multitasking and thrive in a professional office setting. The successful candidate will demonstrate a high level of organization, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. You will interact directly with visitors, customers, and vendors, providing exceptional front-line support while maintaining the highest standards of professionalism.
Working as a Marine Documentation Specialist in Houston, TX, allows you to be part of a vibrant and growing maritime community. Houston is known for its thriving shipping industry and offers outstanding opportunities for career growth and development within the marine sector. If you enjoy a role that combines documentation management, administrative support, and customer interaction, this opportunity is perfect for you.
Marine Documentation Specialist - Summary- Serve as a key point of contact for all marine documentation processes and office administration tasks.
- Support the marine department with accurate documentation and efficient office operations.
- Deliver excellent customer service to visitors, customers, and vendors in a professional setting.
- Prepare and maintain comprehensive marine service reports, certificates, and documentation according to established procedures.
- Review and verify paperwork for accuracy, ensuring all records are systematically organized and easily retrievable.
- Answer and route incoming calls using a multi-line phone system, providing prompt and courteous assistance.
- Greet and assist visitors, customers, and vendors, upholding a professional and welcoming office environment.
- Perform general office support functions, including filing, data entry, managing correspondence, and assisting with day-to-day administrative tasks.
- Process outgoing mail and shipments using carriers such as FedEx, UPS, and DHL, ensuring timely and accurate delivery.
- Provide administrative support to the marine department by preparing quotes, maintaining job folders, and assisting with related operational tasks.
- Competitive hourly pay structure.
- Consistent full-time schedule, typically Monday through Friday during business hours.
- Opportunities for professional growth and skill development within the marine industry.
- Work in an established organization with a strong reputation in the local market.
- High school diploma or equivalent (GED) required.
- Minimum of one to two years of experience in an administrative, receptionist, or clerical capacity preferred.
- Proficiency in Microsoft Word and Excel is essential for success in this role.
- Typing speed of 40-50 words per minute is preferred.
- Demonstrated strengths in organization, communication, and customer service skills.
- Ability to effectively multitask and adapt to a fast-paced office environment.
- Detail-oriented and highly organized, with a passion for maintaining accurate records.
- Excellent communicator who is comfortable interacting with a diverse range of people.
- Proactive team player capable of managing multiple responsibilities simultaneously.
- Professional demeanor and positive attitude in all customer-facing interactions.
- Adaptable to changing priorities and able to meet deadlines in a dynamic office setting.
- This is an outstanding opportunity to join a reputable company and build a rewarding career in marine documentation and office administration.
- Enjoy being part of a collaborative team environment that values accuracy, efficiency, and professionalism.
- If you are an organized, detail-oriented individual who thrives on providing exceptional administrative and customer support, we encourage you to apply for the Marine Documentation Specialist position in Houston, TX.
- Click the job application button to take the next step toward joining Openwork Company as a Marine Documentation Specialist.
Openwork Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.