Executive Assistant
Location: NEW YORK, NY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Executive Assistant Position OverviewIDR is currently seeking a highly organized and adaptable Executive Assistant to join one of our top clients in New York in a full-time capacity. The Executive Assistant will play a vital role in providing comprehensive administrative support to executive leadership, ensuring the seamless management of calendars, travel logistics, and daily operations. This position is ideal for professionals who thrive in dynamic environments, are committed to excellence, and possess a strong attention to detail. Working within a collaborative team culture in New York offers the chance to grow within a large, reputable organization and make a meaningful impact on executive operations.
Responsibilities- Provide backup support across multiple business areas, gaining familiarity with various workloads and activities to ensure effective coverage or assistance as needed.
- Deliver a broad range of administrative and executive support tasks to executives, maintaining high standards of performance and professionalism at all times.
- Offer afternoon coverage for the reception desk, managing visitor greetings and communication with efficiency and courtesy.
- Translate executive requests and requirements into actionable plans, managing the process to achieve organizational objectives.
- Coordinate logistics for both domestic and international travel, including the preparation of detailed itineraries, agendas, directions, and necessary backup materials to ensure smooth travel experiences.
- Prepare and process accurate expense reports in a timely manner, ensuring compliance with firm policies and procedures.
- 1-3 years of experience in an executive or administrative assistant role, preferably within a similar business environment.
- College degree preferred, though not required.
- Familiarity with the financial industry is highly desirable and considered a strong asset.
- Outstanding written, editing, and verbal communication skills, with the ability to interact effectively across all levels of the organization.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Experience with Concur Expense Solutions is a plus.
- Superior time management capabilities, critical thinking skills, and a keen attention to detail.
- Competitive compensation package, reflective of experience and industry standards.
- Comprehensive benefits, including medical, vision, dental, and more.
- Opportunity to contribute to an industry-leading organization known for its commitment to employee development and team-oriented culture.
- Supportive work environment that encourages professional growth and advancement.
- Over 25 years of proven industry experience across multiple major markets.
- Employee Stock Ownership Program available to eligible staff.
- Full suite of insurance offerings, including medical, dental, vision, and life coverage.
- Recognized by ClearlyRated as a Best of Staffing® Client and Talent Award winner for 12 consecutive years.
Located in New York, this full-time opportunity allows you to work in a vibrant city that is known for its dynamic business environment and diverse professional opportunities. Joining this organization as an Executive Assistant provides a pathway to further develop your career within a supportive and growth-oriented setting.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.