Executive Assistant
Location: Boston, MA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant role is a critical professional position designed to provide high-level administrative support to senior leaders, particularly within the healthcare and radiology sectors. As an Executive Assistant, you will play a pivotal role in ensuring the seamless operation of executive-level activities by managing complex schedules, facilitating effective communication, and coordinating vital administrative processes. This opportunity is ideal for individuals who excel in fast-paced environments and are committed to organizational excellence.
In this full-time Executive Assistant position, you will serve as the primary administrative liaison for division chiefs and vice chairs, ensuring that their daily operations run smoothly and efficiently. The Executive Assistant will be responsible for a range of essential functions, including calendar management, travel planning, document preparation, and meeting coordination. Your expertise and proactive approach will directly contribute to the organization’s mission and the success of its leadership team. Candidates with a background in healthcare administration or radiology support are especially encouraged to apply, but strong administrative skills in any industry will be highly valued.
By joining this organization as an Executive Assistant, you will experience the advantages of working with a nationally recognized leader in the industry, known for its commitment to professional development, employee engagement, and inclusion. This position offers a comprehensive benefits package and the chance to be part of a team that values innovation and excellence. If you are ready to take the next step in your administrative career and make a tangible impact, we invite you to apply for the Executive Assistant role by clicking the job application button below.
Executive Assistant Summary- Provides comprehensive administrative support to senior executives in dynamic, high-impact environments.
- Manages complex scheduling, travel arrangements, and documentation for key leadership personnel.
- Acts as a primary point of contact for internal and external stakeholders, ensuring prompt and clear communication.
- Supports organizational goals and executive productivity through precise administrative coordination.
- Efficiently manage executive calendars, including the scheduling and confirmation of appointments, meetings, and events.
- Arrange domestic and international travel, prepare itineraries, and coordinate travel logistics for senior leaders.
- Prepare, review, and edit documents, reports, and presentations as required by executive staff.
- Coordinate and facilitate meetings, including logistical arrangements, agenda preparation, and post-meeting follow-ups.
- Serve as the administrative liaison between executives and both internal teams and external partners.
- Oversee expense reports and reimbursement processes, ensuring accuracy and timely submission.
- Provide cross-coverage for other senior administrative professionals to maintain continuity of executive support within the division.
- Maintain sensitive and confidential information with the utmost discretion.
- Competitive compensation package commensurate with experience and industry standards.
- Comprehensive benefits including medical, dental, vision, and life insurance coverage.
- Employee Stock Ownership Program for long-term financial growth.
- Professional development opportunities within an award-winning organization.
- Dedicated engagement manager support to enhance your career success and satisfaction.
- Bachelor’s degree is required for this Executive Assistant position.
- Demonstrated experience in executive support, including complex calendar management and administrative coordination for senior leaders.
- Outstanding organizational, problem-solving, and time management abilities.
- Ability to adapt to last-minute schedule changes and prioritize multiple competing tasks under pressure.
- Advanced proficiency with Microsoft Outlook and Office Suite (Word, Excel, PowerPoint).
- Strong verbal and written communication skills with a professional demeanor.
- High degree of discretion in handling confidential information.
- Highly organized and detail-oriented with a proactive approach to supporting executive needs.
- Excellent at multitasking and maintaining composure in fast-paced settings.
- Proven ability to interact effectively with leadership, staff, and external stakeholders.
- Experience in healthcare administration or radiology is a plus but not required.
- The Executive Assistant position provides an excellent opportunity to join a nationally recognized organization with a strong reputation for employee satisfaction and industry leadership.
- The company has a long-standing commitment to diversity, equity, and inclusion in the workplace.
- Work in a vibrant city known for its innovation and professional growth opportunities.
- Award-winning employer recognized for excellence in staffing and talent engagement for over a decade.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Take the next step in your career as an Executive Assistant and make a meaningful impact by joining a team dedicated to professional excellence. Apply now by clicking the job application button below.