Executive Assistant
Location: Menlo Park, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The position of Executive Assistant offers an outstanding opportunity for skilled professionals who excel at supporting high-level executives and teams in a dynamic office environment. As a vital component of the administrative structure, the Executive Assistant ensures operational excellence, providing versatile support across multiple departments. This full-time role is designed for individuals with a commitment to professionalism, organization, and confidentiality, who are ready to thrive in a fast-paced, collaborative workplace.
Within this role, the Executive Assistant is responsible for delivering comprehensive executive and administrative support, which includes managing complex calendars, scheduling meetings, and coordinating detailed travel arrangements domestically and internationally. The position also involves providing rotational afternoon reception coverage, supporting junior executives, and managing communications with stakeholders such as portfolio organizations, investors, and guests. The successful candidate will maintain the highest level of discretion and act as a reliable liaison, ensuring that all sensitive information is handled appropriately.
This position offers a competitive compensation package and access to a full suite of benefits, including medical, dental, vision, and life insurance, along with opportunities for professional growth within an industry-leading organization. The company’s team-oriented culture, long-standing reputation for excellence, and employee-focused programs create an environment where dedicated Executive Assistants can succeed and make a lasting impact.
Located in Menlo Park, CA, the office provides employees with the unique advantage of working in a region known for its innovation and vibrant professional community. Colleagues benefit from a supportive atmosphere that encourages personal and professional development, as well as ongoing recognition for outstanding contributions. If you are passionate about delivering exceptional executive support and advancing your career in a respected and inclusive workplace, we encourage you to apply for the Executive Assistant position by clicking the application button today.
Executive Assistant - Summary- Full-time administrative leadership role supporting multiple teams and executives
- Acts as a key point of contact for internal and external stakeholders
- Supports a collaborative workplace culture
- Based in a thriving professional area with access to industry leaders
- Provide comprehensive executive and administrative support to multiple teams
- Manage complex calendars for senior leadership, ensuring effective scheduling
- Coordinate domestic and international travel logistics for executives
- Offer afternoon reception desk coverage on a rotational basis
- Support junior executives as needed, assisting with administrative tasks
- Review, prioritize, and manage incoming mail and emails efficiently
- Serve as a liaison with portfolio organizations, investors, and guests
- Uphold strict confidentiality and professionalism in all communications
- Competitive compensation package
- Comprehensive benefits including medical, dental, vision, and life insurance
- Employee Stock Ownership Program
- Opportunities for professional growth and advancement
- Recognition programs and awards for excellence
- Minimum of four years' experience as an Executive Assistant or similar role
- Exceptional organizational skills and attention to detail
- Demonstrated ability to manage complex calendars and travel arrangements
- Excellent written communication and research abilities
- Proven discretion in handling sensitive and confidential information
- Ability to multi-task and excel in a fast-paced environment
- College degree preferred
- Professional, reliable, and highly organized
- Strong interpersonal skills and ability to collaborate with diverse teams
- Motivated to contribute to a positive team culture
- Adaptable and able to handle shifting priorities
- Keen attention to maintaining confidentiality
- Work location offers access to a dynamic and innovative professional community
- Inclusive environment that values diversity and equal opportunity
- Company has a proven track record of industry leadership and employee satisfaction
- Encourages ongoing professional growth and learning
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are ready to take the next step in your career and contribute to a leading organization as an Executive Assistant, apply now by clicking the job application button and join a team committed to excellence and inclusivity.