Executive Assistant
Location: Vienna, VA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Executive Assistant Position OverviewIDR is seeking a dedicated and experienced Executive Assistant to join one of our top clients in Tyson's Corner, VA. This full-time position provides a unique opportunity to deliver comprehensive executive administrative support to senior leadership within a dynamic technology organization. As an Executive Assistant, you will play a critical role in ensuring smooth operations and supporting high-level executives, specifically Vice Presidents and above, by managing a wide range of administrative and organizational tasks. Tyson's Corner, VA is known for its thriving business environment, making it an excellent place to build your career in executive administration.
Key Responsibilities- Provide end-to-end administrative support for all events sponsored by the Vice Presidents, including planning, coordination, and execution of meetings and corporate functions.
- Assist in organizing Town Hall meetings, All Hands sessions, and social events to foster team engagement and communication.
- Manage complex and high-volume calendars for executives, ensuring scheduling efficiency and proactive conflict resolution.
- Support budgeting processes, handle accruals, audit expenses, and assist with financial documentation as needed.
- Prepare digital and physical materials for meetings and events, ensuring agendas are accurate and that all required documentation is included and organized.
- Actively identify opportunities for process improvement and serve as a strategic thought partner to executive leadership.
- Minimum of 7 years' experience as an executive assistant supporting VP-level or higher leaders, preferably within a technology-focused organization.
- Extensive experience providing comprehensive administrative support, including managing complex calendars, booking and auditing travel, budget assistance, event coordination, and supporting organizational meetings such as All Hands and Quarterly Business Reviews (QBRs).
- Demonstrated ability to leverage or critically evaluate the integration of AI into work processes, including the use of AI-powered tools, workflow automation, or analyzing AI-driven insights relevant to executive administration.
- Proficiency in using Zoom, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Box, Concur, and Google Docs for day-to-day administrative operations.
- Exceptional organizational skills, attention to detail, and outstanding communication abilities, allowing for effective management of multiple high-priority projects across various management levels.
- Over 25 years of proven industry experience across major U.S. markets.
- Employee Stock Ownership Program available to eligible employees.
- Comprehensive benefits package, including medical, dental, vision, and life insurance.
- Recipient of ClearlyRated's Best of Staffing® Client and Talent Award for 11 consecutive years.
This Executive Assistant position is a full-time role.
Equal Employment Opportunity StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.