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Construction Project Coordinator

Location: San Diego, CA

Job Type: Full time

Company: K2 Staffing

Salary: $

Category: Construction

Job Description Apply Now

Construction Project Coordinator Position Overview

The Construction Project Coordinator plays a vital role in the successful administration and coordination of commercial construction projects. This full-time position is integral to supporting project management teams, facilitating communication with subcontractors, and ensuring that documentation and processes are meticulously maintained. As a Construction Project Coordinator, you will be an essential part of the general contracting team, contributing to the efficient execution of projects from bidding to closeout. This opportunity is located in San Diego, CA, a region known for its vibrant construction industry and diverse project opportunities.

Key Responsibilities

• Distribute project bid requests to subcontractors and maintain active communication throughout the bidding process.
• Follow up with subcontractors via phone and email to obtain bids, answer questions, and ensure comprehensive bid coverage.
• Organize and track Requests for Information (RFIs) from subcontractors, providing timely updates to the project management team.
• Manage the collection, organization, and filing of subcontractor bids and related documentation.
• Assist in maintaining the company’s subcontractor database for accuracy and efficiency.
• Monitor, process, and manage project submittals and RFIs, ensuring all documentation is up-to-date and accessible.
• Resolve discrepancies by gathering and analyzing relevant information from project stakeholders.
• Take detailed meeting notes and assist with the preparation of meeting minutes as needed.
• Gather and compare quotes from subcontractors and material suppliers to support project budgeting and cost control.
• Maintain up-to-date plan lists and project contact lists for effective communication and coordination.
• Implement plan revisions, both manually and electronically, to ensure accuracy in project documentation.
• Control electronic and physical filing of project documents, maintaining organization and compliance.
• Send, track, and receive subcontracts and subcontractor insurance certificates, ensuring all paperwork is complete.
• Manage electronic project documents via share-file and project management software.
• Collaborate with government agencies to obtain necessary permits for construction projects.
• Work with subcontractors to assemble billing documents and obtain required supporting paperwork.
• Prepare comprehensive closeout document packages at the completion of each project.
• Support project managers in daily activities and provide administrative assistance as needed.
• Notarize documents as required by the project and company policies.
• Maintain and update the global directory for project management software (such as Procore).
• Update AIA subcontract and owner templates as necessary to reflect project requirements.
• Ensure compliance with state retention and lien period limits, referencing governing documentation as needed.
• Update and maintain the global project list for internal tracking and reporting.
• Assist with project directory maintenance, notification assignments, and distribution group management in project management software.
• Flag flow-down requirements from owner contracts to subcontracts for compliance purposes.
• Post RFIs and submittals to project management platforms following project manager review, and follow up with architects and engineers as needed.
• Create and update submittal logs and ensure timely receipt of subcontractor submittals.
• Implement plan overlays to account for architectural changes and maintain up-to-date project documentation.
• Request and follow up on vendor pricing and owner change orders, and prepare related documentation.
• Assist in preparing owner billings, issuing and tracking invoices, and supporting cost-plus audit preparation.
• Perform fund control and cost coding for material supplier invoices and labor timecards.
• Draft and finalize owner meeting minutes for project records.

Qualifications

• 2-4 years of experience or knowledge in construction administration is preferred, especially within commercial construction environments.
• High school diploma or equivalent required.
• Strong oral and written communication skills, with the ability to interact professionally with diverse internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel), PDF editing software (such as Bluebeam or Adobe), and construction management platforms (such as Procore and Sage).
• Demonstrated time management skills and the ability to work effectively under pressure to meet deadlines.
• Ability to work independently as well as collaboratively within a project team.
• Excellent organizational skills and attention to detail.
• Basic math skills required for cost coding and invoice processing.

Why Work in San Diego, CA?

San Diego, CA is recognized for its dynamic construction sector and offers a positive environment for professionals in the commercial construction field. As a Construction Project Coordinator in San Diego, you will be part of a thriving industry with opportunities for professional growth and development.

Equal Opportunity Employer Statement

Our client is an Equal Opportunity Employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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