Construction Project Coordinator
Location: San Marcos, CA
Job Type: Full time
Company: K2 Staffing
Salary: $
Category: Construction
Job Description Apply Now
Construction Project Coordinator Job DescriptionThe Construction Project Coordinator plays a vital role in supporting the successful execution of commercial construction projects from start to finish. This full-time position is based in San Marcos, CA, and is ideally suited for individuals who have previous experience in construction administration and a passion for organization, communication, and process management. As a Construction Project Coordinator, you will serve as a critical liaison among project managers, subcontractors, vendors, and other stakeholders to ensure that all aspects of project coordination are handled efficiently and effectively.
Key Responsibilities- Distribute project bid requests and coordinate with subcontractors throughout the bidding process, ensuring timely receipt and organization of all bids.
- Maintain and update the subcontractor call list, track bid coverage, and ensure all required bid documentation is collected and organized.
- Act as a point of contact for bid-related questions, facilitating clear and effective communication between the project team and subcontractors.
- Assist in managing and updating the subcontractor database, ensuring all information is accurate and current.
- Oversee and process submittals and Requests for Information (RFIs), tracking their progress and following up with architects, engineers, and subcontractors as needed.
- Organize, file, and control project documentation, including plans, contact lists, permits, insurance certificates, and subcontracts.
- Manage electronic project documents using platforms such as Procore, ensuring all stakeholders have access to current and accurate information.
- Coordinate with government agencies to obtain necessary permits and ensure regulatory compliance.
- Support the project management team by preparing close-out document packages, assisting with owner billings, and tracking change orders.
- Prepare meeting notes, maintain project directories, and support project communication through regular updates and distribution of information.
- Utilize technical skills in Microsoft Office (Word, Outlook, Excel), PDF software (Bluebeam or Adobe), and construction management tools such as Procore and Sage.
- Assist with cost coding of material supplier invoices and labor timecards, and prepare for cost plus audit processes.
- Maintain a high level of accuracy and attention to detail in all project coordination activities.
- Collaborate with team members to manage workload, meet deadlines, and contribute to the overall success of each construction project.
- Support the maintenance and updating of templates, logs, and project lists as required by project management procedures.
- 2-4 years of experience in construction administration or a related field is preferred.
- High school diploma or equivalent required.
- Strong organizational, time management, and communication skills.
- Proficiency in Microsoft Office suite, PDF software, and construction management software such as Procore and Sage.
- Ability to work independently as well as collaboratively within a team environment.
- Demonstrated ability to adapt to changing priorities and manage multiple tasks simultaneously.
San Marcos, CA, is recognized for its dynamic business environment and vibrant community, making it a great location for professionals seeking growth in the construction industry.
Employment TypeThis is a full-time position as a Construction Project Coordinator based in San Marcos, CA.
Equal Employment OpportunityOur client is committed to providing equal employment opportunities to all applicants and employees, and complies with all applicable laws regarding nondiscrimination and fair employment practices.