Construction Project Coordinator
Location: San Marcos, CA
Job Type: Full time
Company: K2 Staffing
Salary: $
Category: Construction
Job Description Apply Now
Construction Project Coordinator OverviewThe Construction Project Coordinator plays a vital role within the construction industry, supporting project management teams in the seamless execution of commercial construction projects. As a key member of the operations group, the Construction Project Coordinator ensures effective communication, document control, and coordination among project stakeholders. This full-time position offers an opportunity to contribute to a range of commercial construction projects in San Marcos, CA, while developing valuable skills and gaining industry experience in a dynamic work environment.
Responsibilities- Distribute project bid requests to a diverse group of subcontractors, ensuring comprehensive coverage and timely responses throughout the bidding phase.
- Conduct follow-up communications with subcontractors by phone and email to monitor the status and accuracy of received bids.
- Organize and track Requests for Information (RFIs) from subcontractors, providing detailed updates to project management teams.
- Maintain and update the subcontractor call list, ensuring all relevant notes and bid coverage information are accurately recorded.
- Oversee the collection, organization, and processing of subcontractor bids and related documentation.
- Assist in managing and updating the subcontractor database, supporting ongoing project needs and compliance requirements.
- Coordinate, track, and process submittals and RFIs, and follow up with project architects and engineers as needed.
- Resolve project documentation discrepancies by gathering and analyzing pertinent information from all involved parties.
- Record meeting minutes, ensuring all project discussions and decisions are accurately documented for future reference.
- Gather and compare quotes from subcontractors and material suppliers, supporting cost estimation and procurement efforts.
- Maintain plan lists and comprehensive project contact directories for easy reference and communication.
- Manage both manual and electronic updates to project plans, ensuring accurate slip-sheeting and version control.
- Maintain organized project files and document control systems for all key project documents.
- Send, track, and receive subcontracts and insurance certificates from subcontractors, ensuring compliance and risk management.
- Manage the electronic transfer and organization of project documents using share-file platforms.
- Coordinate with government agencies to secure necessary project permits and regulatory approvals.
- Assist subcontractors in assembling billing packages and verifying required documentation for payment processing.
- Prepare comprehensive close-out document packages at project completion.
- Provide day-to-day support to the Project Management team, aiding in various administrative and coordination tasks.
- Support notary needs and maintain project directories in platforms such as Procore.
- Update AIA subcontract and owner templates, and reference governing state retention and lien period limits as necessary.
- Maintain the global project list and ensure all project information is current and accessible.
- Assist with project management functions, such as directory maintenance, RFI and submittal log updates, cost coding, owner billing preparation, and meeting minutes documentation.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and PDF software (such as Bluebeam or Adobe).
- Experience working with construction management platforms, including Procore and Sage.
- Strong mathematical aptitude, time management abilities, and the capability to work both independently and collaboratively within a team environment.
- Excellent organizational skills to manage multiple tasks and deadlines in a fast-paced construction setting.
- High school diploma or equivalent required.
- 2-4 years of experience or knowledge in construction administration preferred.
- Strong written and verbal communication skills, with an emphasis on professionalism and clarity.
- Demonstrated ability to build positive relationships with colleagues, subcontractors, and clients.
- Detail-oriented mindset and proactive approach to problem-solving.
San Marcos, CA is recognized for its vibrant business community and proximity to major commercial hubs, making it an excellent location for professionals pursuing a career in commercial construction project coordination. The area offers opportunities for professional growth and provides a dynamic environment for construction industry professionals.
This is a full-time position.
EEO Statement: The company is an Equal Opportunity Employer and is committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.