Construction Project Administrator
Location: Orlando, FL
Job Type: Full Time Regular
Company: Stark Tech
Category: Administration & Support
Job Description Apply Now
The Construction Project Administrator plays a vital role in supporting the smooth operation and success of construction projects. This position is essential within the construction industry, ensuring that all administrative procedures are executed accurately, efficiently, and in accordance with company standards and project requirements. As a Construction Project Administrator, you will manage a diverse range of administrative tasks that are critical to the development, execution, and completion of construction projects. The position offers an excellent opportunity for individuals seeking a career in construction project management administration, providing a dynamic environment where your organizational, multitasking, and collaborative skills will be highly valued.
As a Construction Project Administrator, you will be directly involved in the management of project documentation and systems. Your responsibilities will include drafting purchase and change orders, processing insurance certificates, and maintaining accurate project data using platforms such as Salesforce and Intacct. You will play an instrumental role in managing contract paperwork, ensuring all necessary documentation is properly filed, updated, and readily accessible. This support is crucial for project compliance and for maintaining the high standards required in construction project delivery.
The Construction Project Administrator is also responsible for coordinating with vendors and suppliers, ensuring timely communication and effective collaboration throughout the project lifecycle. This includes updating project schedules, auditing data through the Construction Project Dashboard, and preparing comprehensive reports for project stakeholders. You will attend project meetings to take notes, distribute agendas, and assist with follow-up actions, further strengthening the flow of information and accountability within the project team.
In this role, you will also assist with material orders, manage close-out packages, and oversee project documentation to ensure nothing is missed as projects reach completion. Collaboration with the corporate team and providing support for business development initiatives are additional key aspects of the position. Occasional travel may be required for site visits, manufacturer training, and office meetings, offering valuable exposure to a variety of facets within the construction and facilities management industry.
At Stark Tech, you will join a forward-thinking company recognized for its commitment to sustainability, innovation, and employee development. The organization specializes in integrating systems, energy-efficient equipment, and services to deliver cutting-edge facilities and energy solutions. Stark Tech is dedicated to supporting its employees through ongoing career development, comprehensive benefits, and a positive work environment. As a Construction Project Administrator, your contributions will be essential to maintaining the high level of service and professionalism our clients expect.
If you are detail-oriented, thrive in a fast-paced environment, and are eager to advance your career in construction project administration, this is the perfect opportunity for you. Take the next step and apply now by clicking the job application button.
Construction Project Administrator - Summary- Supports the overall administration and coordination of construction projects
- Maintains accurate project documentation and data management using industry-standard platforms
- Acts as a liaison between vendors, corporate teams, and project stakeholders
- Ensures compliance and efficient workflow throughout the project lifecycle
- Draft and process purchase and change orders for ongoing and new projects
- Manage and process insurance certificates and maintain compliance documentation
- Maintain and update project data in systems such as Salesforce and Intacct
- Organize and manage contract paperwork and related project documentation
- Coordinate with vendors and suppliers to facilitate material orders and deliveries
- Update project schedules and ensure milestones are tracked accurately
- Audit and review data through the Construction Project Dashboard
- Prepare reports and documentation for internal and external stakeholders
- Attend meetings, prepare agendas, take meeting notes, and distribute follow-up tasks
- Assist with project close-out packages and ensure all necessary documentation is completed
- Collaborate with the corporate team and support business development efforts
- Coordinate occasional travel arrangements and conduct research as needed
- Competitive compensation package
- Comprehensive medical, dental, and vision insurance
- Generous employer HSA contributions
- 401(k) plan with employer match
- Paid time off and wellness programs
- Career development and advancement opportunities
- Positive, supportive work culture in a recognized leader in facilities and energy solutions
- Associate degree required
- Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment
- Willingness and ability to travel as required, up to 25% of time
- Experience with administrative tasks in construction or related industries a plus
- Proficiency in relevant software platforms (Salesforce, Intacct, project management tools) preferred
- Detail-oriented with excellent organizational and communication skills
- Detail-driven administrative professional with a passion for supporting construction projects
- Effective communicator and collaborator with diverse teams and external partners
- Adaptable and resourceful in managing competing priorities and deadlines
- Motivated to contribute to sustainable, innovative project outcomes
- Stark Tech is recognized for its leadership in integrated facilities and energy solutions
- Opportunities for professional growth and advancement within a fast-growing organization
- Inclusive and supportive work environment
- Company is committed to sustainability and innovative technologies
- Located in an area offering opportunities for professional networking and industry exposure
Ready to take your career to the next level? Click the job application button to apply for the Construction Project Administrator position today!