Administrative Manager
Location: Nashville, TN
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Administrative Manager OverviewThe Administrative Manager position is a full-time contract opportunity with the Tennessee Department of Health, Division of Health Disparities Elimination. This role is essential for supporting both staff and business operations, as well as facilitating the development, revision, and fiscal accountability of contracts. The Administrative Manager will collaborate with division and office directors to ensure the effective management of administrative and fiscal functions. The position will be based in Nashville, Tennessee, and offers a hybrid work schedule, requiring the selected candidate to be onsite 1-2 days per month, with some in-state travel expected.
Key Responsibilities- Prepare and edit meeting minutes and notes to ensure accuracy and completeness.
- Finalize meeting minutes in a timely manner, store them electronically, and distribute to relevant staff and partners as needed.
- Monitor the allocation of funds, review expenditures, and ensure that funds are spent according to established funding guidelines.
- Review, monitor, and analyze budgets and expenditures for compliance and alignment with division objectives.
- Prepare and submit documentation for competitive procurement processes, tracking progress through completion.
- Perform a variety of general administrative duties to support program operations and organizational effectiveness.
- Assist with the development and revision of contracts and maintain fiscal accountability for all contractual agreements.
- Review routine financial reports submitted by contractors and provide recommendations to division leadership to ensure expenditures align with approved budgets.
- Work with teams across the division to provide administrative support and help achieve program goals.
- At least five years of progressively responsible professional staff administrative experience, demonstrating a strong ability to manage complex administrative functions.
- Excellent written and oral communication skills, with experience preparing official documents and correspondence.
- Proven experience in monitoring budgets and expenditures for compliance and efficiency.
- Hands-on experience with accounts payable and accounts receivable processes.
- Strong strategic and critical thinking abilities to develop solutions and achieve outcomes.
- Demonstrated ability to research issues and solve problems creatively and effectively.
- Collaboration skills and the ability to work well with diverse team members toward shared program goals.
- Exceptional interpersonal skills, maintaining a collaborative and energetic approach to administrative management.
- Ability to develop and maintain effective partnerships and collaborations with internal and external stakeholders.
- Bachelor's degree from an accredited college or university is required. Relevant full-time experience in increasingly responsible sub-professional, paraprofessional, or professional roles may be substituted for the educational requirement on a year-for-year basis, up to a maximum of four years.
This Administrative Manager position is hybrid and based in Nashville, Tennessee, offering the benefit of working in a vibrant and growing city known for its cultural amenities and professional opportunities. The role requires a commitment to onsite presence as specified and may involve some travel within the state.
Equal Employment Opportunity StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.