Administrative Assistant
Location: Louisville, KY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Administrative Assistant position is a key role designed for professionals seeking to provide comprehensive administrative and operational support in a healthcare program environment. As an Administrative Assistant, you will play a pivotal part in ensuring the efficiency and accuracy of clinic operations, documentation, and stakeholder communication. This opportunity is ideal for individuals with a keen eye for detail, adept at handling process-driven tasks, and passionate about maintaining high standards of compliance and quality within a dynamic team.
In this Administrative Assistant role, your primary focus will be supporting the Vaccine Clinic Program. Your responsibilities will span across pre-clinic preparation, documentation management, and post-clinic reconciliation, all while ensuring seamless communication between clients, customers, and internal teams. The role is well-suited to someone who thrives in a fast-paced, collaborative environment and is comfortable with daily administrative submissions and data entry.
As an Administrative Assistant, you will be expected to leverage your experience with modern task tracking tools such as Excel, Outlook, Teams, SharePoint, or CRM systems. Your ability to manage repetitive tasks with precision and consistency will be crucial in maintaining process integrity and supporting the overall success of the healthcare program. Excellent communication skills are essential, as you will be responsible for customer follow-up, information confirmation, and ensuring all data is accurately captured and reported.
The Administrative Assistant position offers a competitive compensation package and a comprehensive suite of benefits, including medical, vision, dental, and more. This is a unique chance to join an industry-leading organization with a strong reputation for employee support and development. With over 25 years of proven industry experience, the company is committed to fostering a positive work environment and supporting your professional growth. Employees benefit from programs such as the Employee Stock Ownership Program and access to a dedicated Engagement Manager, ensuring your success and satisfaction in your role.
Recognized for excellence, the organization has received the ClearlyRated Best of Staffing® Client and Talent Award for 12 consecutive years, highlighting its commitment to both clients and staff. Working as an Administrative Assistant here means being part of a team that values your contributions and provides ample opportunities for advancement and skill development.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. The company is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, employees are invited to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement.
Administrative Assistant - Summary- Provide critical administrative and operational support to a healthcare program.
- Ensure smooth clinic operations, accurate documentation, and effective communication with internal and external stakeholders.
- Work within a process-driven environment to maintain compliance and consistency.
- Contribute actively to the success of a recognized industry leader.
- Support the Vaccine Clinic Program with comprehensive administrative and operational tasks.
- Assist with all aspects of pre-clinic preparation, including documentation and communication.
- Manage post-clinic reconciliation and maintain accurate records.
- Handle daily data submissions, insurance information collection, and data entry.
- Ensure timely and effective communication among clients, customers, and team members.
- Maintain compliance with established workflows and process standards.
- Competitive compensation package.
- Comprehensive benefits, including medical, dental, vision, and life insurance.
- Employee Stock Ownership Program.
- Access to a dedicated Engagement Manager for professional support.
- Proficiency with task tracking tools (Excel, Outlook, Teams, SharePoint, or CRM systems).
- Strong attention to detail, especially in documentation and data entry.
- Experience in managing repetitive administrative tasks in a process-driven setting.
- Excellent communication skills for customer and stakeholder engagement.
- Ability to work effectively in a fast-paced environment with daily deadlines.
- Detail-oriented, organized, and comfortable with repetitive administrative duties.
- Strong communicator, both written and verbal, with a customer-centric approach.
- Proficient with modern office and task management software.
- Collaborative team player who can also work independently.
- Eager to contribute to a healthcare program’s operational success.
- Opportunity to join a reputable organization with over 25 years of industry experience.
- Recognized for staffing excellence and employee support.
- Commitment to diversity, inclusion, and equal opportunity employment.
- Supportive company culture with professional development opportunities.
If you are ready to take the next step in your career as an Administrative Assistant, we encourage you to apply now by clicking the job application button and become a valued member of our team!