Administrative Assistant
Location: Nashville, TN
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Administrative Assistant position offers an excellent opportunity for professionals looking to make meaningful contributions to healthcare initiatives supporting perinatal and infant health. This full-time role is essential within a healthcare division, focusing on providing comprehensive administrative and operational support. Individuals in this position will play a key part in ensuring the smooth operation of impactful programs by coordinating activities, managing documentation, and supporting engagement with both internal and external stakeholders. Working as an Administrative Assistant, you will be instrumental in supporting the team’s objectives and furthering the organization's mission to improve health outcomes for mothers and infants.
As an Administrative Assistant, you will be expected to efficiently handle a variety of administrative functions crucial to the ongoing success of perinatal and infant health programs. Your responsibilities will include planning and facilitating meetings, coordinating travel, and managing schedules for team members. You will also assist with the preparation of reports, meeting materials, and official correspondence, ensuring all documentation is accurate and distributed promptly. Maintaining organized records, both electronic and hard copy, is a vital part of this role. In addition, you will be trusted to handle confidential information with the utmost integrity, adhering to all relevant state and organizational policies.
The Administrative Assistant will also support key grant activities, contracts, invoicing, and budget tracking. This involves working closely with finance and program teams to ensure proper documentation and compliance with funding requirements. Your attention to detail and organizational skills will be critical in maintaining accurate records and supporting the administrative functions that keep these essential programs running smoothly.
To be successful as an Administrative Assistant, candidates should possess a degree from an accredited college or university, either an associate’s or bachelor’s degree. A minimum of two years of relevant experience providing administrative, operational, or fiscal support is required. Candidates should demonstrate strong organizational and communication skills, as well as proficiency with office software and document management systems. The ability to work in a hybrid environment, including onsite onboarding and periodic in-person meetings, is also necessary for this position.
By joining this organization as an Administrative Assistant, you will benefit from a competitive compensation package and a comprehensive suite of benefits, including medical, vision, and dental coverage. The organization is recognized for its commitment to professional growth and has been awarded for its excellence in staffing and talent management. Employees are supported by a dedicated engagement manager and have access to programs such as employee stock ownership and life insurance. These benefits are designed to support your long-term career development and well-being as an integral member of the team.
The company’s mission is centered around supporting health and wellness through innovative programs and collaborative teamwork. As an Administrative Assistant, you will have the chance to work alongside experienced professionals in a supportive and inclusive environment. This role offers valuable opportunities for skill development, career advancement, and the satisfaction of contributing to initiatives that make a real difference in the community.
If you are detail-oriented, highly organized, and passionate about supporting healthcare initiatives, this Administrative Assistant position is an excellent fit for you. Take the next step in your career and apply by clicking the job application button today to become a vital part of a team dedicated to impactful healthcare solutions.
Administrative Assistant - Summary- Provides essential administrative and operational support within a healthcare division focused on perinatal and infant health initiatives.
- Coordinates meetings, schedules, travel, and documentation for program success.
- Maintains records and handles confidential information in compliance with organizational and state policies.
- Organize, schedule, and coordinate meetings and travel arrangements.
- Prepare reports, meeting materials, and correspondence.
- Maintain accurate and organized records, both electronic and physical.
- Handle confidential information appropriately.
- Support grant activities, contracts, invoicing, and budget tracking.
- Competitive compensation package.
- Comprehensive benefits including medical, dental, and vision insurance.
- Employee Stock Ownership Program.
- Life insurance and additional voluntary benefits.
- Dedicated engagement manager and career development support.
- Associate’s or bachelor’s degree from an accredited college or university.
- At least two years of relevant administrative, operational, or fiscal support experience.
- Proficiency with office software and document management systems.
- Strong organizational and communication skills.
- Ability to work in a hybrid environment with onsite onboarding and periodic in-person meetings.
- Highly organized and detail-oriented.
- Effective communicator with strong interpersonal skills.
- Demonstrated ability to manage confidential information responsibly.
- Proficient in modern office software and administrative systems.
- Motivated to support healthcare initiatives and team success.
- The organization is recognized for its commitment to employee success and industry leadership.
- Offers a positive, inclusive work environment.
- Opportunities for career growth and professional development.
- Encourages all qualified applicants to apply and values diversity in the workplace.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.