Accounts Receivable Specialist (AR Specialist)
Location: La Porte, TX
Job Type: Contract To Hire
Company: Openwork
Salary: 0
Category: Accounting / Finance
Job Description Apply Now
The Accounts Receivable Specialist (AR Specialist) plays a critical role in supporting financial operations for organizations by ensuring accurate and timely billing, efficient collections, and precise account reconciliations. This full-time opportunity is available in La Porte, TX, and is ideal for professionals who have extensive, hands-on experience with QuickBooks and possess a strong background in managing the entire accounts receivable process. As an AR Specialist, you will be responsible for handling customer invoicing, payment processing, collections, account reconciliations, and month-end reporting, contributing significantly to the financial health and operational success of the company.
Working as an Accounts Receivable Specialist (AR Specialist) in La Porte, TX offers the advantage of being part of a dynamic business community with a diverse range of industries and growth opportunities. This position is designed for individuals who thrive in fast-paced environments, are detail-oriented, and can effectively manage multiple priorities. The AR Specialist will work closely with project managers, operations teams, and internal stakeholders to ensure that all accounts receivable activities are aligned with company policies and best practices.
The AR Specialist is expected to allocate time efficiently between billing and customer invoicing, as well as collections, account reconciliations, and payment follow-up. Success in this role requires a proactive approach to customer communication, the ability to resolve billing discrepancies, and a commitment to maintaining accurate records within QuickBooks. This position also involves supporting audits, month-end closing activities, and continuous process improvement to enhance the overall receivables workflow.
As an integral member of the finance team, the Accounts Receivable Specialist (AR Specialist) will also be responsible for coordinating billing activities with different departments, processing credit memos and adjustments, and ensuring compliance with established accounting procedures. The opportunity offers a chance to develop professional skills, contribute to the company's mission, and grow within a supportive and forward-thinking organization.
Accounts Receivable Specialist (AR Specialist) - Summary- Manage the complete accounts receivable process including invoicing, collections, payments, and reconciliations.
- Utilize QuickBooks extensively for maintaining accurate customer account records and processing financial transactions.
- Work full-time in La Porte, TX, as part of a collaborative finance and operations team.
- Contribute to month-end reporting, audit support, and compliance with company policies.
- Create, review, and distribute accurate customer invoices in a timely manner.
- Process customer payments and apply them to respective accounts using QuickBooks.
- Maintain and monitor accounts receivable aging reports for outstanding balances.
- Manage collections efforts by professionally following up with customers regarding overdue accounts.
- Investigate and resolve any billing discrepancies and respond to customer inquiries promptly.
- Reconcile customer accounts to ensure accuracy and completeness of records.
- Process credit memos, account adjustments, and corrections as needed.
- Coordinate billing activities and collaborate with project managers and operations teams.
- Assist in month-end revenue reporting and closing processes.
- Support internal audits and conduct customer account reviews as necessary.
- Ensure strict compliance with internal billing and accounting procedures.
- Competitive hourly compensation package for the Accounts Receivable Specialist (AR Specialist) role.
- Full-time employment with opportunities for professional growth and development.
- Potential for advancement within a reputable company committed to employee success.
- Extensive, hands-on experience with QuickBooks is required for this AR Specialist position.
- Minimum of 2+ years of experience in accounts receivable and billing functions.
- Proficiency in Time & Material (T&M) and Lump Sum billing methodologies.
- Strong attention to detail and organizational skills for managing multiple priorities.
- Excellent communication skills for interacting with customers and internal teams.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experienced in managing all facets of accounts receivable processes.
- Highly skilled with QuickBooks and familiar with billing best practices.
- Adaptable to changing priorities and able to meet deadlines consistently.
- Professional demeanor when handling collections and customer communications.
- Demonstrates initiative, accuracy, and a commitment to continuous improvement.
- Join a company with a strong reputation and a family of businesses dedicated to talent-first solutions in staffing and workforce management.
- Be part of a culture that values integrity, innovation, and the pursuit of excellence.
- Opportunities to participate in ongoing training, learn new skills, and build a long-term career as an Accounts Receivable Specialist (AR Specialist).
- To apply for the AR Specialist position in La Porte, TX, click the application button and take the next step in your professional journey.
Meador Staffing and its family of companies are committed to equal employment opportunities. EOE